Contributor Manual

Share Plumeria Information With Confidence

Choose the kind of help you want to provide, then follow the numbered steps. Your submission is saved for review before it changes a public cultivar record.

Open My Account

Choose One Path

What Do You Want to Do?

Start with the choice that matches your task. Search first whenever you are unsure whether a cultivar already has a record.

2

Correct or add information

Find the existing cultivar, then submit only the field or fields that need attention.

Find the Cultivar
3

Add a photo to an existing cultivar

Start from the cultivar page when possible so the correct name carries into the form.

Submit a Photo

Start Here

Go to Your Account

Your account page keeps your submission links, directions, and credited cultivar records together.

1

Open the account link

In the website header, open Contribute, then choose Login / Profile.

You will see: the login screen when signed out, or your account page when already signed in.
2

Sign in or create an account

Enter your username or email and password. New contributors should choose Create Account and confirm the email message sent by Plumeria Database.

If email is delayed: check Spam or Junk, then use the resend option if it appears on the account screen.
3

Use your contributor buttons

Your account page provides Suggest a Cultivar, Suggest Corrections, Submit Photos, and this manual.

You will also see: cultivar records credited to your account. Individual review actions are not listed.
Login / Profile Create Contributor Account

Path 1

Submit a New Cultivar

Use this path only when the cultivar does not already have a record. The form guides you through six pages and keeps your entries as you move forward or back.

1

Check the name

Enter the proposed cultivar name and select Check Name. Review exact names, AKAs, close spellings, and possible matches.

Next: if a record exists, submit a correction or photo instead. If the name appears new, choose Continue to Photo Entry.
2

Submit a photo Required

Upload a clear photo, identify the photographer, and confirm that you own the photo or have permission to share it. Date, time, and region are helpful but may be left blank when unknown.

Next: the form will not complete a new cultivar request without its required photo and permission confirmation.
3

Add cultivar details

The checked name carries forward and cannot be changed here. Choose Named Cultivar, My Seedling, or Found Plumeria, then add AKAs, parentage, originator, introducer, country, and history when known.

Tip: include the story that makes the cultivar distinctive, but do not guess at missing facts.
4

Select traits and characteristics

Open the Flower, Bloom, Fragrance, Leaf, Tree, Inflorescence, Propagation, and other sections. Use the standard dropdown choices and leave unknown fields blank.

Next: selections are saved with the request for field-by-field review.
5

Review your request

Read the name, photo, details, and traits together. Use the return buttons to correct any section before continuing.

You will see: only the information you entered, organized by submission section.
6

Confirm and send

Add final source notes, confirm your right to share the information and photo, then select Send New Cultivar Request.

What happens: a confirmation appears and the request enters the New Cultivars review queue.
Start a New Cultivar Request Search Existing Cultivars First

Path 2

Suggest a Correction or Addition

Use this path when the cultivar already exists and a name, AKA, history detail, trait, characteristic, or other field should be added or changed.

1

Find the cultivar

Search by cultivar name or AKA, then open the public cultivar record.

2

Select what needs attention

Choose Suggest an Update, then select only the sections that contain your correction or addition.

3

Enter the suggested value

Use the same dropdown choices shown on cultivar records. Text boxes remain available for names, history, descriptions, and source notes.

4

Review and submit

Confirm the existing value, your suggested value, and your source note when one is available, then select Suggest.

What happens next: the reviewer sees the existing value beside your suggested value. An approved field updates the public cultivar record and the searches or collections that use that field.
Find a Cultivar to Correct Read the Correction Guide

Path 3

Submit a Photo

Use this path to add a flower, inflorescence, leaf, tree, seedpod, cutting, or other useful reference photo to an existing cultivar.

1

Choose the correct cultivar

Start from the cultivar record when possible. Confirm the name and existing photos before uploading.

You will see: the cultivar name carried into the photo form.
2

Add the photo details

Upload the original image, choose its photo type, name the photographer, and confirm permission. Add date, time, region, source plant, and conditions when known.

Optional context: available image metadata may help fill date or time. Weather context can be looked up later when enough date and location information exists.
3

Submit for review

Check the preview, details, credit, and permission, then send the photo.

What happens: the reviewer compares it with all photos already assigned to that cultivar. If it is approved and the cultivar has no hero photo, the approved image becomes the hero automatically.
Photo rights: submit only a photo you took or one you have permission to provide. Submission grants Plumeria Database permission to display, publish, crop, resize, and make ordinary presentation adjustments without changing the cultivar's true color or identifying features.
Submit a Cultivar Photo

After Submission

What to Expect

Under Review

Your item is waiting for a verifier or administrator. Nothing public has changed yet.

Approved

The accepted record, field, or photo becomes public and is included wherever that information is used.

Needs Information

The team needs stronger identification, another photo, clearer permission, or a better source before deciding.

Not Accepted

The item was unsupported, duplicated, assigned to the wrong cultivar, or unsuitable for the public record.

Remember: a DNA test is the only conclusive identification method, and it is not currently available for this purpose. The best practical identification is comparison with a known cultivar using all available flower, leaf, tree, fragrance, history, and photo evidence.

Email Messages

Messages You Should Expect

Plumeria Database uses your registered email address for account and approval messages.

1

Account confirmation

After registration, open the confirmation email and use the link once. If the link says it expired, try signing in first because the account may already be confirmed.

2

Submission received

After a successful form submission, the website shows a confirmation. Do not send the same item again unless the first submission truly failed.

3

Approval notice

When submitted cultivar information or a photo is approved, a message is sent to the email address on your contributor account.

When Something Does Not Work

Quick Troubleshooting

No confirmation email

Check Spam or Junk, confirm the address was typed correctly, and use the resend option. Allow several minutes before trying again.

Expired or invalid confirmation link

Try signing in. The first click may already have confirmed the account. If sign-in fails, request a fresh confirmation link.

Blank page after submitting

Do not repeatedly resubmit. Return to the form once, check the required fields, and try one more time. Contact the administrator if the blank page returns.

Printable Copies

Keep This Guide Nearby

The Word and PDF copies contain the same steps as this page and are designed for larger, easy-to-read printing.

Download Word Manual Download PDF Manual